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Revised 4/26/03
Must be filled out and submitted to OSP if the Principal
Investigator wishes to have an Project Information Sheet established
prior to the receipt of an a complete award document.
REQUIRED SIGNATURES.
- Principal Investigator and any co-Principal Investigators
- the designated official for the department, division, institute or
center concerned
- the Dean or, if none, the cognizant Vice-President for the organizational unit with which the PI is
affiliated
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The Conflict of Interest Disclosure form is maintained by the
Office of the Vice President of Research Integrity and Compliance, and is
linked from this site as a
courtesy to researchers by the Office of Sponsored Projects. If there any doubts
as to whether you have the latest version of the form,
please telephone the University Conflict of Interest Office at (801) 581-6351.
This form should be filled out and submitted to OSP together with the Document Summary
Sheet according to the procedures specified at the following
location
www.research.utah.edu/integrity/conflict/forms.html and in
accordance with the University of Utah
Conflict of Interest Policy.
References
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The Deposit Definition
Checklist Form is needed to ensure compliance with tightened Federal
cost accounting standards, and is meant to ensure that no restricted
grant/contract funds are deposited into non-restricted Funds.
Any deposits over $5,000 made with Income Accounting (the Cashier) to
funds 2000, 6000, 6100, 6300, 6400 and 8700 must be submitted with the
Deposit Definition Checklist Form in addition to the Departmental
Deposit Form. (To obtain a Departmental Deposit Form, please call
Income Accounting at (801) 581-7344.) Funds will be credited to a
holding account until both forms are received and reviewed, to ensure
that only non-restricted funds (gift funds with no restrictions attached
by a sponsor) are deposited into the funds listed above.
Gift funds should always, and with no exceptions, be routed through the
University's Development
Office on Main Campus for review. The Development Office
works in tandem with the Office of Sponsored Projects and Income
Accounting to ensure that gift funds are properly identified and
reviewed.
The Deposit Definition Checklist Form is packaged with a memorandum from
the Vice-Presidents of Development and Research and also with a short
page of instructions.
REQUIRED SIGNATURES.
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Submission of the Document Summary Sheet to Sponsored Projects is required with
competing new or competing continuation project proposals or
contracts, and is
intended to gather summary and specific project information, institutional approvals
(signatures), and information pertaining to regulatory requirements. The form
is used by the Office of Sponsored Projects during pre-submission proposal and
new contract reviews, and lays the groundwork for processing and setting up an award.
REQUIRED SIGNATURES.
- Principal Investigator and any co-Principal Investigators
- the designated official for the department, division, institute or
center concerned
- the Dean or, if none, the cognizant Vice-President for the organizational unit with which the PI is
affiliated
-
The Green Card Application form is the responsibility of the
University Hospital Patient Accounting office, and is hosted as a
courtesy to researchers by the Office of Sponsored Projects on the OSP
website. Researchers and staff should ensure that the form is the
latest version available. If there any doubts on this point,
please email the Study
Account Representative in Patient Accounting.
To be filled out and submitted at the beginning of each clinical
investigation. The
"Green Card" Application helps to ensure that the clinical investigation or department pays
for protocol-related procedures instead of charging a patient out-of-pocket or billing a
patient's health insurance company. The "Green Card" looks like a green credit
card and contains vital information (i.e., the green card account number, ARUP account
number, the name of the clinical investigation, investigating department, doctor's or
Principal Investigator's name, General Ledger or PeopleSoft activity number, and the
clinical investigation coordinator's name, address and phone number). Once the
Principal Investigator receives a project number from Research Accounting, a project Green
Card should be applied for and obtained before the PI starts seeing
patients related to a clinical investigation project.
REQUIRED SIGNATURES.
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The Guest Lecturer/Performer Agreement is maintained by the
University's Accounts Payable
office answering to the University's Controller's Office, and is
linked from the OSP website as a
courtesy to University faculty.
The Guest Lecturer/Performer Agreement should not be used to
arrange services from independent providers that will be paid from a
sponsored project. In such cases, a Professional
Services/Consulting Agreement and an accompanying
Employee/Independent Contractor Classification Checklist should be
completed. The Guest Lecturer/Performer Agreement may be used under
infrequent circumstances to arrange for guest lecturers and entertainer
performances. Parties paid under the Guest Lecturer/Performer
Agreement may not be paid from project chartfields, which fall within
the 50000000 range, unless the project sponsor has explicitly agreed to
pay applicable fees. Please refer to University Policy and
Procedures Manual 3-24 and 4-14 (and contact an OSP administrator if there are
further questions) to gain a clearer understanding of how services paid
under the Agreement differ from those contracted through the
Professional Services/Consulting Agreement.
INSTRUCTIONS AND RELATED FORMS.
Instructions
on completing the Guest Lecturer/Performer Agreement are
included with the Agreement (please refer in particular to
"Standard Processes", item I.D.1.). Note that the terms
of the Agreement specify payment of the honorarium or performer fee
immediately following the lecture or performance.
Other forms involved in the lecturer/performer agreement and payment
process include:
- IRS
Form W-9; may also need to be completed
if the consultant or service provider provides their Taxpayer ID on
the Agreement.
- A Check Request; must be completed (see the Accounts Payable
Check Request page), signed by the appropriate officials, and submitted
to Accounts Payable in order to pay the service provider
or consultant. (An illustrative
Check Request form is available with instructions on completing
the Request.)
REQUIRED SIGNATURES--Guest Lecturer/Performer Agreement.
- guest lecturer or performer
- Principal Investigator
- Chairperson, Director, Dean or Vice-President
Fill out and submit to OSP
with a Document
Summary Sheet form if investigators on the project,
including the Principal Investigator, come from more than one college or
department. The F&A (Facilities & Administration costs)
Distribution Agreement provides a vehicle for all centers, institutes,
departments and colleges represented by project staff to agree upon a
method of sharing F&A
payments made to the University. If preferable, a similar
agreement addressing the same concerns may be written and completed.
REQUIRED SIGNATURES.
- Principal Investigator and any co-Principal Investigators
- cognizant academic officials such as the Department Chair and Dean
for each organizational unit through which the PI and each
co-investigator plans to perform the work
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Filled out by the PI, and
submitted for review to Sponsored Projects, when an R01, R03, R21, SBIR/STTR
subgrant, or RFA-specified "modular grant" application is
selected for funding by the National Institutes of Health.
The budget form is needed to summarize planned project budgets to ensure compliance with tightened Federal cost accounting standards, and
must be reviewed by a contract/grant administrator in the Office of
Sponsored Projects.
REQUIRED SIGNATURES.
-
Filled out by the Principal
Investigator when supplies, equipment and/or other materials
purchased from funds provided under a contract or grant will be
integrated into a single, stand-alone piece of equipment with a
cumulative cost of $1,000 or more, and the equipment will not be
attached to a building.
REQUIRED SIGNATURES.
-
The Professional Services/Consulting Agreement,
Employee/Independent Contractor Checklist, and the University of Utah
Check Request are maintained by the
University's Accounts Payable
office answering to the University's Controller's Office, and are
linked from the OSP website as a
courtesy to researchers.
Used to describe consulting or services provided to a University project, and
to enter into a
contractual arrangement between the University and each consultant or service provider.
In some cases, review and approval by the Office of Sponsored Projects
is necessary.
INSTRUCTIONS AND RELATED FORMS.
Instructions
on completing the Professional Services/Consulting Agreement are
included with the Agreement (please refer in particular to
"Standard Processes", item I.D.1.).
Other forms involved
in the independent consultant or service provider agreement and payment
process include:
- An Employee/ Independent Contractor Classification Checklist.
Submission with the Agreement is required. (The Checklist is packaged
for distribution in the same file as the
Agreement, and
contains instructions.)
- IRS
Form W-9; may also need to be completed
if the consultant or service provider provides their Taxpayer ID on
the Agreement.
- A Check Request; must be completed (using either the online version or
a printable
template version), signed by the appropriate officials, and submitted
to Accounts Payable in order to pay the service provider
or consultant. (An illustrative
Check Request form is available with instructions on completing
the Request.)
REQUIRED SIGNATURES--Professional
Services/Consulting Agreement. If an external
contract/grant will be used to pay the consultant, the following parties should sign the
Agreement:
- consultant
- Principal Investigator
- Director,
Sponsored Projects
If no external contract/grant will be used to pay the
consultant, the following parties should sign the Agreement:
- consultant
- a project's responsible person
- responsible person's Dean or Vice-President
REQUIRED SIGNATURES--Employee/Independent
Contractor Classification Checklist. If an external
contract/grant will be used to pay the consultant, the following parties should sign the
Agreement:
- Checklist preparer
- Principal Investigator or Account Executive
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9. Forms/Instructions